1. Subject Line Says a Lot
Make sure the
subject line is simple, specific, but catchy.
“FYI” in the
subject line is a commonly used abbreviation of “for your information“.
2. Start Your Email with Greetings
Dear Firstname
Lastname
Dear Mr./Ms.
Lastname
Dear Mr./Ms.
Firstname Lastname
Dear Dr. Lastname
3. Say Thank You
If a person has
replied to your email, you should thank him/her by writing “Thank you for your
(prompt) reply“. It is important to start an email on a positive note, as it
creates a good first impression of you.
4. Be Clear
and Precise
No matter how
complex your email appears to be, try to define its purpose clearly at the very
beginning of the email by writing “I am contacting you as…” or “I am writing to
you in reference to/regarding…”. It helps the reader understand the purpose of
your email.
5. The Last Vow
Before ending your
email, thank the recipient one more time by saying “Thank you for your
consideration.” It is also very common to add “should you have any questions,
please do not hesitate contact me” or “I look forward to hearing from you“.
Choose the most
suitable phrase before typing your name.
– Yours sincerely,
(when you know the name of the recipient, Formal)
– Best regards, or
Kind regards, (Formal, Most common)
– Take care, Thank
you, or Have a nice day (Less Formal)
How
to send HTML email with Gmail
Once you have your
HTML written, the process is basically just a matter of copy and paste. You
create your page in HTML, load it into a browser, copy the contents of the
browser, and then paste it into Gmail’s compose window. By “rendered” HTML, I
mean what the HTML looks like in the browser, with colors, fonts, and images in
place.
